AI Automation Agency · Canada

Your competitors are automating. Are you still doing it by hand?

Caelo builds custom AI automation systems for real estate brokerages, law firms, and healthcare clinics across Canada. Live in two weeks. Results in week one.

Book Your Free Audit See how it works

$3.20

returned for every $1 invested in AI within 14 months

Vellum AI, 2025

100x

productivity gains for law firms using AI drafting automation

Harvard CLP, 2025

42%

reduction in documentation time. That is 66 minutes per provider, per day.

IBM / AtlantiCare, 2025

The Invisible Thief

You are losing money to tasks that do not require a human.

Unanswered leads. Manual intake. Missed calls. The firms that automate first will own the decade. That window is closing.

Real Estate

Before Caelo

Leads sit unanswered for hours. Up to 60% never convert.

After Caelo

Every lead responded to in under 60 seconds. Automatically.

Law Firms

Before Caelo

Paralegals spending hours on manual intake. Voicemails pile up overnight.

After Caelo

AI handles intake, qualification, and triage around the clock.

Healthcare

Before Caelo

Between 15 and 25% of revenue lost to no-shows and missed rebooking.

After Caelo

AI reminders, rebooking, and after-hours coverage running continuously.

How It Works

From signed to live in two weeks.

We do not sell software licences and wish you luck. We build the system inside your business and stay until it works.

Free workflow audit

One hour. We map every place time and money are leaking from your operations at no cost to you. No pitch. Just clarity on what is possible.

No cost · No obligation

We build your system

Custom AI workflows built inside your existing CRM, inbox, and phone system. Nothing new to learn. Nothing new to buy. We handle the entire build.

10 business days avg.

Results from day one

Most clients see measurable improvement in week one. We track every metric from the moment we go live and report to you monthly.

Live metric tracking

Real Outcomes

What this means in dollars for your practice.

Not projections. Results already being measured by businesses like yours.

Your brokerage runs leads around the clock without adding a single staff member.

AI responds before a competitor can even open the email. It follows up, qualifies, and books appointments while your team sleeps.

30 to 50%

more leads converted from the same existing traffic

Lead response time falls from 4 hours to under 60 seconds
Between 30 and 50% more leads converted from existing traffic
AI follow-up sequences run around the clock with no added staff
Evening and weekend leads captured without anyone working late
Automated appointment booking eliminates back-and-forth scheduling

Your paralegals stop doing intake. They do billable work instead.

Client intake shrinks from hours to minutes. Every new matter is qualified, categorised, and ready for a lawyer before a human touches it.

14+ hours

billable time reclaimed per paralegal per week

Client intake shrinks from 2 to 3 hours per file to under 8 minutes
14 or more billable hours reclaimed per paralegal each week
AI drafting cuts legal research time by up to 100 times
After-hours intake handled without a receptionist on site
Automated conflict checks and matter opening on new enquiries

Your clinic stops losing revenue to empty appointment slots.

AI fills cancellations within minutes, reminds patients before they forget, and handles rebooking overnight without any staff involvement.

$40,000+

in recovered appointment revenue in the first 30 days

No-show rate reduced by up to 16 percentage points
Over $40,000 in recovered appointment revenue in 30 days
66 minutes of documentation time saved per provider per day
Cancellation slots filled within minutes by AI rebooking
After-hours patient enquiries handled and triaged automatically

Client Results

What clients say.

In the first week alone, our AI follow-up system recovered three leads we would have lost. That single automation paid for the entire year in the first month.

M. Okonkwo

Principal Broker, Residential Real Estate

Client intake used to consume two paralegals for half their day. Now it runs overnight without anyone touching it. We have reclaimed 14 billable hours every single week.

S. Bergmann

Managing Partner, Immigration Law

Our no-show rate dropped from 22% to 6% in the first month. The AI reminder system recovered over $40,000 in appointment revenue within 30 days.

Dr. A. Mensah

Clinic Director, Family Medicine

All results are from real client engagements. Names used with permission. Individual results vary based on practice size and automation deployed.

Pricing

Three ways to work with Caelo.

Every package includes a free audit, a dedicated build sprint, and live metric tracking from day one.

Foundation

$3,500

per month plus $5,000 setup

One high-impact automation workflow. Start lean, measure the results, and expand from a proven base.

Best for: solo practitioners, boutique law, single-location clinics

Get Started

One hour. No obligation. No pitch.

We will show you exactly which workflows are costing you the most money and what it would look like to automate them this month.

No spam. We will reach out within one business day to schedule your audit.

hello@caelo.ca

Call or Text

+1.647.499.3138

Website

caelo.ca